Below is the wording of a wedding ceremony contract. The contract is between you (The Couple / Clients) and myself (Gareth Matthews - Always & Forever Celebrant).
As can be seen the contents of the contract covers, payments, cancellation & refunds, liability, force majeure and more.
When reviewing your contract, if you have any questions about the contracts content then please let me know.
Sample Contract Wording:
Name of Couple (Client/s): __
Date of Ceremony: __
This Ceremony Agreement is made between Celebrant (Gareth Matthews – Always & Forever) and the clients identified above (“Client/s”) with respect to Client’s Wedding Ceremony.
Celebrant hereby agrees to render Ceremony Celebrant Services for client/s at the date and location as specified in this Agreement.
Changes to this Agreement including, but not limited to, the date, time and/or location of the Event must be communicated in writing by client/s and approved by Celebrant in writing.
The fee for a wedding ceremony is €_____
A non-refundable booking fee equal to one hundred (€100) euro is to be paid upon execution of Agreement, at which point Celebrant will commence services. The full balance of any unpaid fees including ceremony fees, rehearsal fees (if applicable) and/or travel fees (if applicable), shall be received by Celebrant four weeks prior to the start of the event. If Client/s fails to remit as specified, Celebrant shall have the right to immediately terminate this Agreement without further obligation to refund money, including the aforementioned booking fee, or to perform services at the event.
Booking fee is transferrable to another date and time as long as Client/s requests change in writing at least fourteen (14) days prior to the event date and Celebrant is available. If Celebrant is not available at the new date and/or time, all fees paid in excess of the booking fee will be refunded. If the Client/s requests change in writing less than fourteen (14) days prior to the Event and Celebrant is unavailable, all fees paid to date are forfeited by Client/s.
04. Cancellation & Refunds:
Cancellations must be communicated in writing. If written notice of Cancellation of Services is provided by Client/s at least fourteen (14) days prior to the event date, all fees paid in excess of the booking feewill be refunded. If written notice of Cancellation of Services is provided by Client/s less than fourteen (14) days prior to the event date, Client/s shall be responsible for full payment of Services, except for travel fees, if applicable. If written notice of Cancellation of Services is provided by Client/s, Celebrant shall be released to make commercially reasonable attempts to rebook the date and time of the event. In the unlikely event that the Celebrant is unable to perform the ceremony for unforeseen circumstances (i.e. transportation breakdown etc) Celebrant shall be allowed to make reasonable attempts to provide a replacement Celebrant at no additional cost to Client/s.
05. Additional Terms:
If the event includes a sand ceremony, unity candle, flower ceremony and/or any other special feature, client/s is responsible for furnishing all equipment needed to perform such feature(s) unless agreement has been made in advance and is indicated on the ceremony draft.
The celebrant would like a photograph with the Client/s on your wedding day, to use on social media (i.e. congratulations post) but Celebrant respects the Client/s privacy should they not wish to.
07. Injury/Loss by Guest:
Celebrant assumes no responsibility for the behaviour or conduct of event attendees. Celebrant also assumes no responsibility for any food, beverage, floral arrangements, decorative items, either personal or professional, brought by anyone prior to, during, or after the event. Client/s agrees to pay for any and all injury or damages arising out of the event, except to the extent of any negligence or misconduct by Celebrant.
08. Limitation of Liability:
Client/s agrees that to the fullest extent permitted by law, Celebrant shall not be liable for any claims for emotional distress, mental anguish, consequential damages, lost profit, loss of enjoyment, lost revenues, replacement costs, compensatory damages and/or punitive damages, whether or not foreseeable and/or arising from any negligent act or omission on the part of any person. Celebrant’s liability for any claim, breach or damage by reason of any act or omission shall be limited to repayment of sums paid by Client/s only.
09. Force Majeure:
Celebrant cannot be held responsible if the event is rescheduled or cancelled due to, but not limited to, acts of God (such as natural disasters), fire, Government restrictions (including the cancellation of any export or other necessary license), and/or any other cause beyond the reasonable control of the party whose performance is affected.
10. Governing Law:
The validity, construction and enforceability of this Agreement shall be governed in all aspects by the Laws of Ireland.
11. Data Protection:
In compliance with GDPR regulations, celebrant confirms client/s details will not be shared with any other supplier or company, except where the client has given consent.
12. Confirmation Of Understanding Of The Legal Process:
As an independent Celebrant, Always and Forever performs the public ceremony for the client/s. It is the responsibility of the Client/s to give notice of their intent to marry to the HSE no less than three months prior to the event. Always and Forever is not responsible for the couples registration process with the HSE.
13. Entire Agreement:
This Agreement constitutes the entire agreement between the parties, and supersedes all prior agreements whether oral or written concerning the subject matter of this Agreement. The terms of this agreement are deemed as accepted by the client upon receipt of the booking fee.