Below is the wording of a wedding ceremony contract. The contract is between you (The Couple / Clients) and myself (Gareth Matthews - Always & Forever Celebrant).
As can be seen the contents of the contract covers, payments, cancellation & refunds, liability, force majeure and more.
When reviewing your contract, if you have any questions about the contracts content then please let me know.
Sample Contract Wording:
Name Of Couple (Client/s):
Couple / Client One Name:
Couple / Client Two Name:
Date Of Ceremony:
Time Of Ceremony:
(To Be Confirmed)
This Ceremony Agreement is made between the Celebrant (Gareth Matthews – Always & Forever) and the clients identified above (“Clients”) with respect to the Client’s Wedding Ceremony.
Celebrant hereby agrees to render Ceremony Celebrant Services for client/s at the date and location as specified in this Agreement.
Changes to this Agreement including, but not limited to, the date, time and/or location of the Event must be communicated in writing by the client/s and approved by the Celebrant in writing.
The fee for a wedding ceremony is € Amount.
A non-refundable booking fee equal to one hundred (€100) euros is to be paid upon execution of this Agreement, at which point Celebrant will commence services. The full balance of any unpaid fees including ceremony fees, rehearsal fees (if applicable) and/or travel fees (if applicable, *SEE NOTE below on travel fees), shall be received by Celebrant four weeks prior to the start of the event. If Client/s fails to remit as specified, Celebrant shall have the right to immediately terminate this Agreement without further obligation to refund money, including the aforementioned booking fee, or to perform services at the event.
The booking fee is transferrable to another date and time as long as Client/s requests a change in writing at least three months prior to the event date and the Celebrant is available. If the Celebrant is not available at the new date and/or time, all fees paid in excess of the booking fee will be refunded. If the Client/s requests a change in writing less than three months prior to the event and the Celebrant is unavailable, all fees paid to date are forfeited by Client/s.
(Booking Fee of €Amount was received on (Date). Thank You Both!)
*Travel Fee Note (if applicable): Travel fees may be charged along with toll charges, and will be added to your final invoice, if applicable. *
Cancellation & Refunds:
Cancellations must be communicated in writing. If written notice of Cancellation of Services is provided by Client/s at least three months prior to the event date, all fees paid in excess of the booking fee will be refunded. If written notice of Cancellation of Services is provided by Client/s less than three months prior to the event date, Client/s shall be responsible for full payment of Services, except for travel fees, if applicable. If written notice of Cancellation of Services is provided by Client/s, the Celebrant shall be released to make commercially reasonable attempts to rebook the date and time of the event. In the unlikely event that the Celebrant is unable to perform the ceremony for unforeseen circumstances (i.e. transportation breakdown etc) Celebrant shall be allowed to make reasonable attempts to provide a replacement Celebrant for Client/s.
If the event includes any Ceremony Enhancements (eg. sand ceremony, unity candles, flower ceremony and/or any other special feature), the clients are responsible for furnishing all equipment needed to perform such feature(s) unless an agreement has been made in advance and is indicated on the ceremony draft.
The celebrant would like a photograph with the Client/s on your wedding day, to use on social media (i.e. a congratulations post) but Celebrant respects the Client/s privacy should they not wish to.
Injury/Loss By Guest:
Celebrant assumes no responsibility for the behaviour or conduct of event attendees. The celebrant also assumes no responsibility for any food, beverage, floral arrangements, or decorative items, either personal or professional, brought by anyone prior to, during, or after the event. Clients agree to pay for any and all injury or damages arising out of the event, except to the extent of any negligence or misconduct by Celebrant.
Limitation Of Liability:
Client/s agrees that to the fullest extent permitted by law, Celebrant shall not be liable for any claims for emotional distress, mental anguish, consequential damages, lost profit, loss of enjoyment, lost revenues, replacement costs, compensatory damages and/or punitive damages, whether or not foreseeable and/or arising from any negligent act or omission on the part of any person. Celebrant’s liability for any claim, breach or damage by reason of any act or omission shall be limited to repayment of sums paid by Client/s only.
The celebrant cannot be held responsible if the event is rescheduled or cancelled due to, but not limited to, acts of God (such as natural disasters), fire, Government restrictions (including the cancellation of any export or other necessary license), and/or any other cause beyond the reasonable control of the party whose performance is affected.
The validity, construction and enforceability of this Agreement shall be governed in all aspects by the Laws of Ireland.
In compliance with GDPR regulations, the celebrant confirms that the client's details will not be shared with any other supplier or company, except where the client has given consent.
Termination Of Contract:
If for any reason communication breaks down between Celebrant and Clients, or clients act in a way that is damaging to the reputation of the business, Celebrant has the right to terminate the contract. All fees relating to the contract shall remain, as stated above under cancellation and refunds.
Confirmation Of Understanding Of The Legal Process:
As an independent Celebrant, Always and Forever performs the public ceremony for the client/s. It is the responsibility of the Client/s to give notice of their intent to marry to the HSE no less than three months prior to the event. Always and Forever is not responsible for the couple's registration process with the HSE.
This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements whether oral or written concerning the subject matter of this Agreement. The terms of this agreement are deemed as accepted by the client upon receipt of the booking fee.
I hereby acknowledge that I have read and understood the above contract and its conditions.